Position Purpose

Assists in administering finance-related systems, including the accounting software; ensures accuracy of the general ledger, accounts payable, and purchase orders; ensures all reports are accurate, internally consistent  and complete, as well as issued in a timely manner; and provides backup for payroll functions and various support to Finance staff. 

The Finance Manager will be responsible for duties including, but not limited to: 

Systems Management

• Assists in administering the accounting system, including administration and setup functions; setting up reports and tables; acting as liaison between finance staff and the software provider; resolving all issues as they arise
• Assisting the Treasurer and Controller in the search for and transition to new accounting software
• Take full charge of Concur administration and the processing of all credit card and employee reimbursement transactions, from report submission in Concur through the successful import into the accounting system
• Administering credit card chargebacks

General Ledger

• Preparing monthly journal entries and account reconciliations
• Maintaining the chart of accounts, adding new accounts, projects, and queries in the accounting software
• Calculating and entering direct overhead and indirect costs each month
• Analyzing, reconciling, and evaluating the accuracy of general ledger, and preparing and distributing monthly financial reports

Accounts Payable and Accounts Receivable

• Entering and maintaining all purchase orders in the accounting system
• Providing guidance and consultation to managers on accounts payable and report questions; anticipating and resolving issues as they arise
• Reviewing AP invoices prior to payment 

Other

• Providing support to the Treasurer and Controller during audit season
• Acting as liaison with our insurance broker and insurance companies, to support insurance activities
• Preparing nonresident independent contractor withholding returns and annual sales tax return
• Ensuring compliance with Carnegie’s fiscal policies, budget guidelines, and internal controls, including updating documentation
• Cross-training to provide backup for other Finance functions
• Other related duties as assigned 

Education and Experience

• Bachelor’s Degree in a related field required
• 4-5 years AP and/or GL experience required
• Prior nonprofit accounting experience preferred
• Familiarity with mid-level accounting programs required;  familiarity with online expense management platforms and payroll processing preferred 

Required Qualifications

• Must be proficient in Excel with intermediate to advanced skills (using pivot tables, VLookup, etc.)
• Must be flexible, dependable, and able to juggle multiple priorities without missing deadlines
• Possess proficient communication and interpersonal skills and have an internal customer service focus; experience with the highly educated preferred
• Ability to act and operate independently with minimal daily direction
• Ability to work both at the office and at home/away from the office
• Possess an improvement mindset, able to bring continuous improvement to systems and processes
• Ability to work cooperatively and collaboratively in teams, and with all levels of employees to maximize performance, creativity, and problem solving
• Willingness to pitch in to do whatever it takes to get the job done right and expeditiously

Please Note: Successful candidates must be authorized to work in the United States. Visa sponsorship is not available for this position.

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